Job Description

Real Estate Administrative Assistant

This is a remote position. The Real Estate Administrative Assistant will be crucial in supporting our real estate team with back-office tasks, including managing phone calls, handling client inquiries, and maintaining our CRM system. The ideal candidate will have experience in administrative roles, preferably within the real estate industry, and possess excellent organizational and communication skills.

Key Responsibilities:

• Provide administrative support to the real estate team, including handling phone calls, emails, and other communications.
• Manage and update the CRM system with client information, property details, and transaction records.
• Schedule and coordinate appointments, meetings, and property viewings.
• Prepare and distribute documents such as contracts, leases, and closing statements.
• Assist with marketing efforts, including creating and distributing promotional materials and managing social media accounts.
• Conduct research and gather information on properties, market trends, and client needs.
• Maintain and organize files, records, and office supplies.
• Handle client inquiries and provide exceptional customer service.
• Perform other administrative tasks as required to support the team.

Requirements:

• High school diploma or equivalent; additional qualifications in office administration or real estate are a plus.
• Proven experience as an administrative assistant, preferably in the real estate industry.
• Proficiency in CRM software and Microsoft Office Suite (Word, Excel, Outlook).
• Excellent communication skills, both verbal and written.
• Strong organizational skills and attention to detail.
• Ability to multitask and prioritize tasks effectively.
• Professional demeanour and strong interpersonal skills.
• Ability to work independently and as part of a team.

Preferred Qualifications:

• Previous experience in a real estate administrative role.
• Knowledge of real estate terminology, contracts, and procedures.
• Familiarity with real estate marketing tools and social media platforms.

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